Introduction 1 About This Book 1 Foolish Assumptions 2 Icons Used in This Book 2 Beyond the Book 3 Where to Go from Here 4 Book I: Common Office Tasks 5 Chapter 1: Office Nuts and Bolts 7 A Survey of Office Applications 7 All about Office 365 9 Finding Your Way Around the Office Interface 10 The File tab and Backstage 10 The Quick Access toolbar 12 The Ribbon and its tabs 12 Context-sensitive tabs 13 The anatomy of a tab 13 Mini-toolbars and shortcut menus 14 Office 2016 for keyboard lovers 15 Saving Your Files 16 Saving a file 17 Saving a file for the first time 17 Saving AutoRecovery information 18 Navigating the Save As and Open Windows 19 Opening and Closing Files 20 Opening a file 20 Closing a file 21 Reading and Recording File Properties 21 Locking a File with a Password 22 Password-protecting a file 23 Removing a password from a file 24 Chapter 2: Wrestling with the Text 25 Manipulating the Text 25 Selecting text 25 Moving and copying text 27 Taking advantage of the Clipboard task pane 27 Deleting text 27 Changing the Look of Text 28 Choosing fonts for text 29 Changing the font size of text 30 Applying font styles to text 32 Applying text effects to text 32 Underlining text 34 Changing the color of text 34 Quick Ways to Handle Case, or Capitalization 35 Entering Symbols and Foreign Characters 36 Creating Hyperlinks 38 Linking a hyperlink to a web page 38 Creating a hyperlink to another place in your file 40 Creating an email hyperlink 41 Repairing and removing hyperlinks 41 Chapter 3: Speed Techniques Worth Knowing About 43 Undoing and Repeating Commands 43 Undoing a mistake 43 Repeating an action and quicker this time 44 Zooming In, Zooming Out 45 Viewing a File Through More Than One Window 46 Correcting Typos on the Fly 47 Entering Text Quickly with the AutoCorrect Command 48 Book II: Word 2016 51 Chapter 1: Speed Techniques for Using Word 53 Introducing the Word Screen 53 Creating a New Document 55 Getting a Better Look at Your Documents 57 Viewing documents in different ways 57 Splitting the screen 60 Selecting Text in Speedy Ways 61 Moving Around Quickly in Documents 63 Keys for getting around quickly 63 Navigating from page to page or heading to heading 63 Going there fast with the Go To command 65 Bookmarks for hopping around 65 Inserting a Whole File into a Document 66 Entering Information Quickly in a Computerized Form 67 Creating a computerized form 68 Entering data in the form 70 Chapter 2: Laying Out Text and Pages 71 Paragraphs and Formatting 71 Inserting a Section Break for Formatting Purposes 72 Breaking a Line 74 Starting a New Page 74 Setting Up and Changing the Margins 75 Indenting Paragraphs and First Lines 77 Clicking an Indent button (for left-indents) 77 Eye-balling it with the ruler 77 Indenting in the Paragraph dialog box 79 Numbering the Pages 79 Numbering with page numbers only 79 Including a page number in a header or footer 80 Changing page number formats 81 Putting Headers and Footers on Pages 82 Creating, editing, and removing headers and footers 83 Fine-tuning a header or footer 85 Adjusting the Space between Lines 86 Adjusting the Space Between Paragraphs 87 Creating Numbered and Bulleted Lists 88 Simple numbered and bulleted lists 88 Constructing lists of your own 89 Managing a multilevel list 90 Working with Tabs 91 Hyphenating Text 92 Automatically and manually hyphenating a document 93 Unhyphenating and other hyphenation tasks 94 Chapter 3: Word Styles 95 All About Styles 95 Styles and templates 95 Types of styles 96 Applying Styles to Text and Paragraphs 97 Applying a style 97 Experimenting with style sets 98 Choosing which style names appear on the Style menus 99 Creating a New Style 101 Creating a style from a paragraph 101 Creating a style from the ground up 102 Modifying a Style 103 Creating and Managing Templates 105 Creating a new template 105 Opening a template so that you can modify it 109 Modifying, deleting, and renaming styles in templates 110 Chapter 4: Constructing the Perfect Table 111 Talking Table Jargon 111 Creating a Table 112 Entering the Text and Numbers 114 Selecting Different Parts of a Table 115 Laying Out Your Table 116 Changing the size of a table, columns, and rows 116 Adjusting column and row size 116 Inserting columns and rows 117 Deleting columns and rows 118 Moving columns and rows 119 Aligning Text in Columns and Rows 120 Merging and Splitting Cells 121 Repeating Header Rows on Subsequent Pages 122 Formatting Your Table 123 Designing a table with a table style 123 Calling attention to different rows and columns 124 Decorating your table with borders and colors 124 Using Math Formulas in Tables 127 Neat Table Tricks 128 Changing the direction of header row text 128 Wrapping text around a table 129 Using a picture as the table background 130 Drawing diagonal lines on tables 131 Drawing on a table 132 Chapter 5: Taking Advantage of the Proofing Tools 133 Correcting Your Spelling Errors 133 Correcting misspellings one at a time 134 Running a spell-check 135 Preventing text from being spell checked 136 Checking for Grammatical Errors in Word 137 Getting a Word Definition 138 Finding and Replacing Text 138 The basics: Finding stray words and phrases 138 Narrowing your search 139 Conducting a find-and-replace operation 145 Researching a Topic Inside Word 146 Finding the Right Word with the Thesaurus 148 Proofing Text Written in a Foreign Language 149 Telling Office which languages you will use 150 Marking text as foreign language text 150 Translating Foreign Language Text 151 Chapter 6: Desktop Publishing with Word 153 Experimenting with Themes 153 Sprucing Up Your Pages 155 Decorating a page with a border 155 Putting a background color on pages 156 Getting Word s help with cover letters 157 Making Use of Charts, Diagrams, Shapes, and Photos 157 Working with the Drawing Canvas 158 Positioning and Wrapping Objects Relative to the Page and Text 159 Wrapping text around an object 159 Positioning an object on a page 161 Working with Text Boxes 163 Inserting a text box 163 Making text flow from text box to text box 164 Dropping In a Drop Cap 164 Watermarking for the Elegant Effect 165 Putting Newspaper-Style Columns in a Document 166 Doing the preliminary work 167 Running text into columns 167 Landscape Documents 168 Printing on Different Size Paper 169 Showing Online Video in a Document 169 Chapter 7: Getting Word s Help with Office Chores 171 Highlighting Parts of a Document 171 Commenting on a Document 172 Entering a comment 172 Viewing and displaying comments 174 Caring for and feeding comments 174 Tracking Changes to Documents 175 Telling Word to start marking changes 176 Reading and reviewing a document with change marks 176 Marking changes when you forgot to turn on change marks 178 Accepting and rejecting changes to a document 179 Printing an Address on an Envelope 180 Printing a Single Address Label (Or a Page of the Same Label) 182 Churning Out Letters, Envelopes, and Labels for Mass Mailings 183 Preparing the source file 184 Merging the document with the source file 185 Printing form letters, envelopes, and labels 189 Chapter 8: Tools for Reports and Scholarly Papers 191 Alphabetizing a List 191 Outlines for Organizing Your Work 192 Viewing the outline in different ways 193 Rearranging document sections in Outline view 193 Collapsing and Expanding Parts of a Document 194 Generating a Table of Contents 195 Creating a TOC 195 Updating and removing a TOC 196 Customizing a TOC 196 Changing the structure of a TOC 197 Indexing a Document 199 Marking index items in the document 199 Generating the index 201 Editing an index 203 Putting Cross References in a Document 203 Putting Footnotes and Endnotes in Documents 205 Entering a footnote or endnote 206 Choosing the numbering scheme and position of notes 207 Deleting, moving, and editing notes 208 Compiling a Bibliography 208 Inserting a citation for your bibliography 208 Editing a citation 210 Changing how citations appear in text 210 Generating the bibliography 211 Book III: Excel 2016 213 Chapter 1: Up and Running with Excel 215 Creating a New Excel Workbook 215 Getting Acquainted with Excel 217 Rows, columns, and cell addresses 219 Workbooks and worksheets 219 Entering Data in a Worksheet 219 The basics of entering data 219 Entering text labels 221 Entering numeric values 221 Entering date and time values 222 Quickly Entering Lists and Serial Data with the AutoFill Command 225 Formatting Numbers, Dates, and Time Values 227 Establishing Data-Validation Rules 228 Chapter 2: Refining Your Worksheet 233 Editing Worksheet Data 233 Moving Around in a Worksheet 234 Getting a Better Look at the Worksheet 235 Freezing and splitting columns and rows 235 Hiding columns and rows 237 Comments for Documenting Your Worksheet 238 Selecting Cells in a Worksheet 240 Deleting, Copying, and Moving Data 240 Handling the Worksheets in a Workbook 241 Keeping Others from Tampering with Worksheets 243 Hiding a worksheet 244 Protecting a worksheet 244 Chapter 3: Formulas and Functions for Crunching Numbers 247 How Formulas Work 247 Referring to cells in formulas 248 Referring to formula results in formulas 250 Operators in formulas 250 The Basics of Entering a Formula 253 Speed Techniques for Entering Formulas 254 Clicking cells to enter cell references 254 Entering a cell range 254 Naming cell ranges so that you can use them in formulas 256 Referring to cells in different worksheets 258 Copying Formulas from Cell to Cell 259 Detecting and Correcting Errors in Formulas 261 Correcting errors one at a time 261 Running the error checker 261 Tracing cell references 263 Working with Functions 264 Using arguments in functions 265 Entering a function in a formula 265 A Look at Some Very Useful Functions 269 AVERAGE for Averaging Data 269 COUNT and COUNTIF for Tabulating Data Items 270 CONCATENATE for Combining Values 270 PMT for Calculating How Much You Can Borrow 272 IF for Identifying Data 274 LEFT, MID, and RIGHT for Cleaning Up Data 275 PROPER for Capitalizing Words 275 LARGE and SMALL for Comparing Values 275 NETWORKDAY and TODAY for Measuring Time in Days 277 LEN for Counting Characters in Cells 278 Chapter 4: Making a Worksheet Easier to Read and Understand 279 Laying Out a Worksheet 279 Aligning numbers and text in columns and rows 279 Inserting and deleting rows and columns 282 Changing the size of columns and rows 282 Decorating a Worksheet with Borders and Colors 284 Cell styles for quickly formatting a worksheet 284 Formatting cells with table styles 286 Slapping borders on worksheet cells 287 Decorating worksheets with colors 288 Getting Ready to Print a Worksheet 289 Making a worksheet fit on a page 289 Making a worksheet more presentable 293 Repeating row and column headings on each page 294 Chapter 5: Advanced Techniques for Analyzing Data 297 Seeing What the Sparklines Say 297 Conditional Formats for Calling Attention to Data 298 Managing Information in Lists 300 Sorting a list 300 Filtering a list 301 Forecasting with the Goal Seek Command 303 Performing What If Analyses with Data Tables 305 Using a one input table for analysis 305 Using a two input table for analysis 307 Analyzing Data with PivotTables 308 Getting a PivotTable recommendation from Excel 310 Creating a PivotTable from scratch 310 Putting the finishing touches on a PivotTable 312 Book IV: PowerPoint 2016 313 Chapter 1: Getting Started in PowerPoint 315 Getting Acquainted with PowerPoint 316 A Brief Geography Lesson 317 A Whirlwind Tour of PowerPoint 318 Creating a New Presentation 319 Advice for Building Persuasive Presentations 322 Creating New Slides for Your Presentation 324 Inserting a new slide 324 Speed techniques for inserting slides 326 Conjuring slides from Word document headings 326 Selecting a different layout for a slide 328 Getting a Better View of Your Work 328 Changing views 328 Looking at the different views 328 Hiding and Displaying the Slides Pane and Notes Pane 330 Selecting, Moving, and Deleting Slides 330 Selecting slides 331 Moving slides 331 Deleting slides 331 Putting Together a Photo Album 332 Creating your photo album 332 Putting on the final touches 334 Editing a photo album 335 Hidden Slides for All Contingencies 335 Hiding a slide 335 Showing a hidden slide during a presentation 336 Chapter 2: Fashioning a Look for Your Presentation 337 Looking at Themes and Slide Backgrounds 337 Choosing a Theme for Your Presentation 339 Creating Slide Backgrounds on Your Own 340 Using a solid (or transparent) color for the slide background 340 Creating a gradient color blend for slide backgrounds 341 Placing a picture in the slide background 343 Using a photo of your own for a slide background 344 Using a texture for a slide background 345 Changing the Background of a Single or Handful of Slides 346 Choosing the Slide Size 347 Using Master Slides and Master Styles for a Consistent Design 347 Switching to Slide Master view 348 Understanding master slides and master styles 348 Editing a master slide 350 Changing a master slide layout 350 Chapter 3: Entering the Text 351 Entering Text 351 Choosing fonts for text 352 Changing the font size of text 352 Changing the look of text 353 Fun with Text Boxes and Text Box Shapes 355 Controlling How Text Fits in Text Frames and Text Boxes 356 Choosing how AutoFit works in text frames 357 Choosing how AutoFits works in text boxes 359 Positioning Text in Frames and Text Boxes 359 Handling Bulleted and Numbered Lists 360 Creating a standard bulleted or numbered list 360 Choosing a different bullet character, size, and color 361 Choosing a different list-numbering style, size, and color 362 Putting Footers (and Headers) on Slides 363 Some background on footers and headers 363 Putting a standard footer on all your slides 364 Creating a nonstandard footer 365 Removing a footer from a single slide 366 Chapter 4: Making Your Presentations Livelier 367 Suggestions for Enlivening Your Presentation 367 Presenting Information in a Table 368 Exploring Transitions and Animations 370 Showing transitions between slides 370 Animating parts of a slide 372 Making Audio Part of Your Presentation 374 Inserting an audio file on a slide 375 Telling PowerPoint when and how to play an audio file 375 Playing audio during a presentation 376 Playing Video on Slides 377 Inserting a video on a slide 377 Fine-tuning a video presentation 378 Experimenting with the look of the video 379 Recording a Voice Narration for Slides 380 Chapter 5: Delivering a Presentation 383 All about Notes 383 Rehearsing and Timing Your Presentation 384 Showing Your Presentation 385 Starting and ending a presentation 386 Going from slide to slide 387 Tricks for Making Presentations a Little Livelier 389 Wielding a pen or highlighter in a presentation 389 Blanking the screen 391 Zooming In 391 Delivering a Presentation When You Can t Be There in Person 391 Providing handouts for your audience 392 Creating a self-running, kiosk-style presentation 393 Creating a user-run presentation 394 Presenting a Presentation Online 397 Packaging your presentation on a CD 398 Creating a presentation video 401 Book V: OneNote 2016 405 Chapter 1: Up and Running with OneNote 407 Introducing OneNote 407 Finding Your Way Around the OneNote Screen 408 Notebook pane 408 Section (and section group) tabs 408 Page window 408 Page pane 409 Units for Organizing Notes 409 Creating a Notebook 410 Creating Sections and Section Groups 412 Creating a new section 412 Creating a section group 413 Creating Pages and Subpages 414 Creating a new page 414 Creating a new subpage 415 Renaming and Deleting Groups and Pages 415 Getting from Place to Place in OneNote 415 Changing Your View of OneNote 416 Chapter 2: Taking Notes 419 Entering a Typewritten Note 419 Notes: The Basics 420 Moving and resizing note containers 420 Formatting the Text in Notes 420 Selecting notes 422 Deleting notes 422 Getting more space for notes on a page 422 Drawing on the Page 423 Drawing with a pen or highlighter 423 Drawing a shape 424 Changing the size and appearance of drawings and shapes 425 Converting a Handwritten Note to Text 426 Writing a Math Expression in a Note 427 Taking a Screen-Clipping Note 428 Recording and Playing Audio Notes 429 Recording an audio note 429 Playing an audio note 431 Attaching, Copying, and Linking Files to Notes 431 Attaching an Office file to a note 431 Copying an Office file into OneNote 432 Linking a Word or PowerPoint file to OneNote 432 Copying a note into another Office program 434 Chapter 3: Finding and Organizing Your Notes 435 Finding a Stray Note 435 Searching by word or phrase 435 Searching by author 436 Tagging Notes for Follow Up 437 Tagging a note 438 Arranging tagged notes in the task pane 439 Creating and modifying tags 439 Color-Coding Notebooks, Sections, and Pages 440 Merging and Moving Sections, Pages, and Notes 441 Book VI: Outlook 2016 443 Chapter 1: Outlook Basics 445 What Is Outlook, Anyway? 445 Navigating the Outlook Folders 446 Categorizing Items 448 Creating a category 448 Assigning items to categories 449 Arranging items by category in folders 449 Searching for Stray Folder Items 449 Conducting an instant search 450 Refining a search 451 Conducting an advanced search 452 Deleting Email Messages, Contacts, Tasks, and Other Items 452 Finding and Backing Up Your Outlook File 453 Cleaning Out Your Folders 454 Archiving the old stuff 454 Running the Mailbox Cleanup command 457 Chapter 2: Maintaining the Contacts Folder 459 Maintaining a Happy and Healthy Contacts Folder 459 Entering a new contact in the Contacts folder 460 Changing a contact s information 462 Contact Groups for Sending Messages to Groups 463 Creating a contact group 463 Addressing email to a contact group 465 Editing a contact group 466 Finding a Contact in the Contacts Folder 466 Printing the Contacts Folder 466 Different ways to print contact information 466 Changing the look of printed pages 467 Chapter 3: Handling Your Email 469 Setting Up an Email Account 469 Addressing and Sending Email Messages 470 The basics: Sending an email message 470 Addressing an email message 472 Sending copies and blind copies of messages 474 Replying to and forwarding email messages 475 Sending Files and Photos 476 Sending a file along with a message 476 Including a photo in an email message 477 Receiving Email Messages 478 Getting your email 478 Being notified that email has arrived 479 Reading Your Email in the Inbox Window 479 Handling Files That Were Sent to You 481 Opening a file you received 482 Saving a file you received 482 Techniques for Organizing Email Messages 482 Flagging email messages 484 Being reminded to take care of email messages 485 Rules for earmarking messages as they arrive 486 All about Email Folders 487 Moving email messages to different folders 487 Creating a new folder for storing email 488 Yes, You Can Prevent Junk Mail (Sort of) 489 Defining what constitutes junk email 489 Preventative medicine for junk email 490 Chapter 4: Managing Your Time and Schedule 491 Introducing the Calendar 491 The Different Kinds of Activities 492 Seeing Your Schedule 493 Going to a different day, week, or month 493 Rearranging the Calendar window 494 Scheduling Appointments and Events 494 Scheduling an activity: The basics 494 Scheduling a recurring appointment or event 496 Scheduling an event 497 Canceling, Rescheduling, and Altering Activities 497 Chapter 5: Tasks, Reminders, and Notes 499 Tasks: Seeing What Needs to Get Done 499 Entering a task in the Tasks window 499 Examining tasks in the Tasks window 501 Handling and managing tasks 502 Reminders for Being Alerted to Activities and Tasks 502 Handling reminder messages 503 Scheduling a reminder message 503 Making reminders work your way 504 Making Notes to Yourself 504 Book VII: Access 2016 507 Chapter 1: Introducing Access 509 What Is a Database, Anyway? 509 Tables, Queries, Forms, and Other Objects 510 Database tables for storing information 510 Forms for entering data 512 Queries for getting the data out 512 Reports for presenting and examining data 514 Macros and modules 514 Creating a Database File 515 Creating a blank database file 516 Getting the help of a template 516 Finding Your Way Around the Navigation Pane 517 Designing a Database 518 Deciding what information you need 518 Separating information into different database tables 519 Choosing fields for database tables 521 Deciding on a primary key field for each database table 521 Mapping the relationships between tables 522 Chapter 2: Building Your Database Tables 523 Creating a Database Table 523 Creating a database table from scratch 524 Creating a database table from a template 524 Importing a table from another database 525 Opening and Viewing Tables 527 Entering and Altering Table Fields 528 Creating a field 528 All about data types 530 Designating the primary key field 532 Moving, renaming, and deleting fields 533 Field Properties for Making Sure That Data Entries Are Accurate 533 A look at the Field Properties settings 534 Creating a lookup data-entry list 539 Indexing for Faster Sorts, Searches, and Queries 541 Indexing a field 542 Indexing based on more than one field 542 Establishing Relationships Between Database Tables 544 Types of relationships 545 Handling tables in the Relationships window 546 Forging relationships between tables 547 Editing table relationships 549 Chapter 3: Entering the Data 551 The Two Ways to Enter Data 551 Entering the Data in Datasheet View 552 Entering data 553 Two tricks for entering data quicker 554 Changing the appearance of the datasheet 555 Entering the Data in a Form 556 Creating a form 556 Entering the data 557 Finding a Missing Record 557 Finding and Replacing Data 559 Chapter 4: Sorting, Querying, and Filtering for Data 561 Sorting Records in a Database Table 561 Ascending vs. descending sorts 561 Sorting records 562 Filtering to Find Information 562 Different ways to filter a database table 564 Unfiltering a database table 564 Filtering by selection 565 Filtering for input 565 Filtering by form 566 Querying: The Basics 568 Creating a new query 568 Viewing queries in Datasheet and Design view 569 Finding your way around the Query Design window 570 Choosing which database tables to query 570 Choosing which fields to query 571 Sorting the query results 572 Choosing which fields appear in query results 572 Entering criteria for a query 573 At last saving and running a query 576 Six Kinds of Queries 576 Select query 576 Top-value query 576 Summary query 577 Calculation query 578 Delete query 579 Update query 580 Chapter 5: Presenting Data in a Report 581 Creating a Report 581 Opening and Viewing Reports 583 Tweaking a Report 583 Book VIII: Working with Charts and Graphics 587 Chapter 1: Creating a Chart 589 The Basics: Creating a Chart 589 Choosing the Right Chart 591 Providing the Raw Data for Your Chart 593 Positioning Your Chart in a Workbook, Page, or Slide 595 Changing a Chart s Appearance 595 Changing the chart type 596 Changing the size and shape of a chart 597 Choosing a new look for your chart 597 Changing the layout of a chart 598 Handling the gridlines 599 Changing a chart element s color, font, or other particular 600 Saving a Chart as a Template So That You Can Use It Again 601 Saving a chart as a template 601 Creating a chart from a template 602 Chart Tricks for the Daring and Heroic 602 Decorating a chart with a picture 602 Annotating a chart 603 Displaying the raw data alongside the chart 604 Placing a trendline on a chart 605 Troubleshooting a Chart 606 Chapter 2: Making a SmartArt Diagram 607 The Basics: Creating SmartArt Diagrams 607 Choosing a diagram 607 Making the diagram your own 609 Creating the Initial Diagram 609 Creating a diagram 610 Swapping one diagram for another 611 Changing the Size and Position of a Diagram 611 Laying Out the Diagram Shapes 612 Selecting a diagram shape 612 Removing a shape from a diagram 612 Moving diagram shapes to different positions 612 Adding shapes to diagrams apart from hierarchy diagrams 613 Adding shapes to hierarchy diagrams 614 Adding shapes to Organization charts 615 Promoting and demoting shapes in hierarchy diagrams 617 Handling the Text on Diagram Shapes 617 Entering text on a diagram shape 617 Entering bulleted lists on diagram shapes 618 Changing a Diagram s Direction 619 Choosing a Look for Your Diagram 620 Changing the Appearance of Diagram Shapes 621 Changing the size of a diagram shape 621 Exchanging one shape for another 622 Changing a shape s color, fill, or outline 622 Changing fonts and font sizes on shapes 623 Creating a Diagram from Scratch 624 Chapter 3: Handling Graphics and Photos 625 All about Picture File Formats 625 Bitmap and vector graphics 625 Resolution 627 Compression 627 Color depth 628 Choosing file formats for graphics 628 Inserting a Picture in an Office File 629 Inserting a picture of your own 629 Obtaining a picture online 630 Touching Up a Picture 632 Softening and sharpening pictures 632 Correcting a picture s brightness and contrast 633 Recoloring a picture 633 Choosing an artistic effect 634 Selecting a picture style 635 Cropping off part of a picture 636 Removing the background 637 Compressing Pictures to Save Disk Space 639 Chapter 4: Drawing and Manipulating Lines, Shapes, and Other Objects 641 The Basics: Drawing Lines, Arrows, and Shapes 642 Handling Lines, Arrows, and Connectors 643 Changing the length and position of a line or arrow 643 Changing the appearance of a line, arrow, or connector 644 Attaching and handling arrowheads on lines and connectors 645 Connecting shapes by using connectors 646 Handling Rectangles, Ovals, Stars, and Other Shapes 648 Drawing a shape 648 Changing a shape s symmetry 650 Using a shape as a text box 650 WordArt for Embellishing Letters and Words 651 Creating WordArt 652 Editing WordArt 652 Manipulating Lines, Shapes, Art, Text Boxes, and Other Objects 652 Selecting objects so that you can manipulate them 654 Hiding and displaying the rulers and grid 655 Changing an Object s Size and Shape 656 Changing an Object s Color, Outline Color, and Transparency 657 Filling an object with color, a picture, or a texture 657 Making a color transparent 660 Putting the outline around an object 660 Moving and Positioning Objects 661 Tricks for aligning and distributing objects 662 When objects overlap: Choosing which appears above the other 664 Rotating and flipping objects 666 Grouping objects to make working with them easier 667 Book IX: Office 2016 One Step Beyond 669 Chapter 1: Customizing an Office Program 671 Customizing the Ribbon 671 Displaying and selecting tab, group, and command names 673 Moving tabs and groups on the Ribbon 673 Adding, removing, and renaming tabs, groups, and commands 674 Creating new tabs and groups 675 Resetting your Ribbon customizations 676 Customizing the Quick Access Toolbar 676 Adding buttons to the Quick Access toolbar 677 Changing the order of buttons on the Quick Access toolbar 678 Removing buttons from the Quick Access toolbar 678 Placing the Quick Access toolbar above or below the Ribbon 679 Customizing the Status Bar 679 Changing the Screen Background and Office Theme 680 Customizing Keyboard Shortcuts in Word 681 Chapter 2: Ways of Distributing Your Work 685 Printing the Old Standby 685 Distributing a File in PDF Format 686 About PDF files 687 Saving an Office file as a PDF 687 Sending Your File in an Email Message 687 Saving an Office File as a Web Page 688 Choosing how to save the component parts 689 Turning a file into a web page 690 Opening a web page in your browser 691 Blogging from inside Word 691 Describing a blog account to Word 691 Posting an entry to your blog 692 Taking advantage of the Blog Post tab 693 Chapter 3: Working with Publisher 695 A Print Shop in a Can 695 Introducing Frames 696 Creating a Publication 697 Redesigning a Publication 697 Choosing a different template 698 Choosing a color scheme 699 Setting up your pages 699 Getting a Better View of Your Work 699 Zooming in and out 699 Viewing single pages and two-page spreads 700 Going from page to page 700 Entering Text on the Pages 701 Making Text Fit in Text Frames 702 Fitting overflow text in a single frame 703 Making text flow from frame to frame 703 Making Text Wrap around a Frame or Graphic 704 Replacing the Placeholder Pictures 705 Inserting, Removing, and Moving Pages 706 Master Pages for Handling Page Backgrounds 707 Switching to Master Page view 707 Changing the look of a master page 708 Applying (or unapplying) a master page to publication pages 708 Running the Design Checker 709 Commercially Printing a Publication 710 Book X: File Sharing and Collaborating 711 Chapter 1: Up and Running on OneDrive 713 Signing In to OneDrive 713 Exploring the OneDrive Window 715 Managing Your OneDrive Folders 715 Creating a folder 715 Viewing and locating folders in the OneDrive window 716 Going from folder to folder in OneDrive 716 Deleting, moving, and renaming folders 718 Uploading Files to a Folder on OneDrive 719 Saving a File from Office 2016 to OneDrive 720 Opening a File from OneDrive 722 Starting in an Office 2016 application 722 Starting in OneDrive 722 Downloading Files from OneDrive to Your Computer 722 Chapter 2: File Sharing and Collaborating 723 Sharing Files: The Big Picture 723 Sharing Your Files and Folders with Others 724 Inviting people by email 724 Generating a link to shared files 725 Generating HTML code 727 Seeing Files and Folders Others Shared with You 728 Investigating and Changing How Files and Folders Are Shared 729 Index 731
